Dear Sir/Madam,

The Mekong River Commission Secretariat (MRCS) is now inviting your Company to submit the sealed Quotation for the Air Conditioners Maintenance Services for the MRCS.

The Technical Specifications and Quantities of equipment are provided in the Annex I attached.

1. The quotation shall be quoted in USD for a fixed price excluded all taxes and remaining valid at least for 12 Months after the deadline for submission of quotations.
2. Documents to be provided with the bid:
   • The Bid Submission Form: The format is provided in the Annex III for your use. A format is attached as example.
   • Supplier Declaration Form(Annex V)
   • A valid certificate of the business registration is required(copy)

The quotation shall be submitted to MRC Procurement Unit not later than 10 May 2024, 3:00 PM a sealed envelope clearly marked “RFQ24-03 Air Conditioners Maintenance Service; - DO NOT OPEN BEFORE SUBMISSION DEADLINE”. The sealed envelope shall be addressed to the Mekong River Commission Secretariat at the following address:

Mekong River Commission Secretariat

Administration Division
Procurement Unit

P.O. Box 6101, Unit 18 Ban Sithane Neua
Sikhottabong District, Vientiane 01000, Lao PDR
Tel: (856) 21 263 263; Fax: (856) 21 263 264

Alternatively, bidders have the option of submitting their Quotation electronically by email to the Procurement team account: procurement@mrcmekong.org. The subject of the email should be clearly marked “RFQ24-03 Air Conditioners Maintenance Service; - DO NOT OPEN BEFORE SUBMISSION DEADLINE”.

E-mails will be opened only after the submission deadline and at the time of the opening session.

Please be aware that bids not emailed to the Procurement team account:  procurement@mrcmekong.org will be rejected.